Secretariat

The idea and proposal to establish an organization to forge and develop effective communication and cooperation between Asian cities and urban officials, within the framework of the ideal of convergence and Asian cooperation, was raised for the first time in Tehran in 2007 simultaneously with the meeting of the Asian Parliamentary Assembly (APA), by Tehran Municipality and was welcomed. This issue was reflected and emphasized in Paragraph 63 of the statement of the said meeting as follows:
“Encouraging local governments, city councils and mayors of APA member cities to find solutions to exchange information and experiences in the field of their activities for supporting the APA goals and welcoming the Tehran Mayor’s proposal to host a meeting in 2008 with the participation of mayors of the capitals of the APA member states to discuss the idea of public participation in line with promoting further convergence in Asia.”

Governance Structure

The governance of the Forum is executed by:
a. the General Assembly
b. the Executive Board
c. the Secretary General
d. the Treasurer

General Assembly
The General Assembly is the supreme organ of the AMF and shall comprise all members of the
Forum. It has responsibility for the overall policy, direction and oversight of the Forum.

Executive Board
The Executive Board is the principal policy-making body of the Forum and is responsible to ensure
that decisions by the General Assembly are implemented.

Secretary General
The Secretary General is the legal representative of the AMF and is the Head of the AMF Permanent Secretariat and is in charge of administrative and financial management of the Forum. She/he directs the implementation of the decisions of the General Assembly and the Executive Board and is responsive to the Executive Board.

Treasurer

The Treasure is responsible for the oversight the implementation of the financial strategy and management of the AMF finances. She/he shall be elected by the General Assembly. The Treasurer shall present an annual fiscal and financial report to the Secretary General who transmits it to the President, the Executive Board and the General Assembly containing following items:
a. the accounts of the previous fiscal year, certified by an independent external auditor appointed by the Executive Board which shall be submitted to the Executive Board for final approval;

b. the budget for the next fiscal year;
c. other significant financial issues.